Last updated: 6/27/2019

We at Atipica, Inc, ("Atipica", "we", "us" or “our”) created this Privacy Policy (this “Privacy Policy”) because we respect and protect your privacy whether you are a customer using our data analytics platform (“Services”) or a visitor to our website. This Privacy Policy explains how we collect and use your personal information. The information we collect and use is limited to your use of our Services and website, whether a customer of Atipica or not.

Everything that we do at Atipica is to help our customers, and the broader community, learn how to build a more diverse, equitable, and inclusive workplace. We leverage the power of data and insights to bring about real change in companies and organizations around the world.

This Privacy Policy describes the types of information we may collect from you or that you may provide when you interact with us through the website or its related domains and subdomains (our "Website"), (including without limitation, by requesting a demo, by applying for a position with the Company, or by posting a comment or materials to any blog or other interactive part of the Website) and our practices for collecting, using, maintaining, protecting and disclosing that information.

What do we mean by personal information?

In this Policy, Personal Information means information, or an information set, that identifies or could be used by or on behalf of Atipica to identify an individual and includes Personal Data. Except as described in this Policy and binding Client Agreements, Atipica will not give, sell, rent or loan any personal information to any third party.

What information do we collect?

We gather various types of Personal Data from our users to personalize and improve the Service, to allow our users to request a demo or join our mailing list, to contact users, to fulfill users’ requests for Service, to analyze how users utilize the Website and as otherwise set forth in this Privacy Policy. We collect the following types of information:

Personal Data You Provide to Us: We may receive and store any information you provide to us. When you register for the Service, we ask for personal information such as your name, address, phone number, email address, as well as certain related information like your company name and website name. We also collect personal information such as an email address and a name or alias of any agents or end users you authorize to log into and utilize the Service in connection with your account and a password from these Agents when they first access the service. Atipica may use the personal information provided to operate the Service and tailor its customers needs, for identification and authentication, to contact and communicate with you and your Agents about the Service and your and their use of the Service, send marketing materials (subject to your opt-out option), for research purposes, and to generally improve the content and functionality of the Service. We may share your personal information with third parties (including our service providers and government entities) to detect, prevent, or otherwise address fraud or security or technical issues.

Candidates’ Personal Data: Our clients share Personal Data that they collect through their chosen Applicant Tracking System CRM, in accordance with their own privacy policies. We only process Personal Data that is stored in our Platform under the direction of our clients. We have no direct relationship with the individuals whose Personal Data we process in connection with our clients’ use of our Platform. For example, if you apply to a job posted on a career page of a prospective employer that is one of our clients, your Personal Data will be transferred to their respective Applicant Tracking System CRM. However, the prospective employer remains the entity responsible for the processing of your Personal Data and you should contact that entity directly with any questions you may have regarding its privacy policies or data processing practices, and if you want to modify your Personal Data or delete it from our Platform. Any changes made to our clients' Applicant Tracking System data will subsequently reflect on our Platform as we update our data on a daily basis. We will only use, disclose and otherwise process Candidate Data for the purposes set forth in your agreement with us for the provisioning of the Services (“Terms of Service”).

Usage Data

We collect information on how you interact with the Services, such as the IP address from which you access the Service, date and time, information about your browser, operating system and computer or device, pages viewed and items clicked. We may also collect location information, including location information automatically provided by your computer or device. We use cookies and similar technologies to collect some of this information.

Log Files

As is true with most websites, Atipica gathers certain information automatically and stores it in log files. This information includes internet protocol addresses as well as browser, internet service provider, referring/exit pages, operating system, date/time stamp, and clickstream data. Occasionally, we may collect personal information to information gathered in our log files, as necessary to improve the Service for individual customers. Otherwise, we generally use this information as we would any Usage Data, to analyze trends, administer and maintain the Service, or track usage of various features within the Service.


A cookie is a small software file stored temporarily or placed on your computers hard drive. The main purpose of a cookie is to allow a web server to identify a users computer and web browser, and tailor web pages and/or login information to their preferences. Cookies help us promptly display the information needed to use the capabilities of the Service and other information which we consider to be of interest to visitors to the Atipica Websites and users of the Service. By gathering and remembering information about website preferences through cookies, we can provide a better web and marketing experience. Cookies don’t give us access to users computers, and the information we collect through cookies doesn’t include personal information.

When your agents or end users use the Service we utilize session cookies, which allow us to uniquely identify your browser while you are logged in and to process your online transactions. Session cookies disappear from your computer when the web browser is closed or computer is turned off. We also utilize persistent cookies to identify Atipica Agents and End Users and make it easier for them to log into and use the Service. Persistent cookies remain on computers after the web browser is closed or the computer is turned off.

We utilize various categories of cookies, which are summarized below along with the options available to you to manage them.

Essential: Essential cookies are those that are critical to the functionality of the Service. We use these cookies to keep an agent or end user logged into the Service and remember relevant information when the agent or end user returns to the Service.
Functional: We use functional cookies to track agents and end users activities in the Service, understand their preferences and improve their user experience. These cookies can also be used to remember configurations of the Service that our customers can customize.
Marketing: We may engage third party providers to serve a variety of marketing cookies that enable us to track and analyze usage, navigational and other statistical information from visitors to the Atipica Websites. This information does not include personal information though we may re-associate this information with personal information we have collected when it is received. Marketing cookies are also used to track the performance of our advertisements and are employed by third party advertising networks that we utilize. These advertising networks follow online activities of visitors to the Atipica Websites and use this information to inform, optimize and serve tailored advertisements on the Atipica Websites or on other websites they visit that we believe would most effectively promote the Service to you. We also use third parties to collect information that assists us in other methods of remarketing our Service to visitors to the Atipica Websites, including customized email communications.

You can generally accept or decline the use of cookies through a functionality built into your web browser.

Many jurisdictions require or recommend that website operators inform users as to the nature of cookies they utilize and, in certain circumstances, obtain the consent of their users to the placement of certain cookies. If you are a customer of Atipica, it is your responsibility to inform the individuals with whom you interact using the Service, including your agents and end users as to the types of cookies utilized in the Service and, as necessary, to obtain their consent. If you require more specific information as to the nature of the cookies utilized in the Service for purposes of fulfilling these obligations, please contact us by email at [email protected].

Web Beacons

We also may employ web beacons to help us better manage content in the Service by informing us what content is effective. Web beacons are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of internet users. Unlike cookies, which are stored on a users computer hard drive, web beacons are embedded invisibly on websites. We tie the information gathered by web beacons to personal information we otherwise collect, and use them in our HTML-based emails to learn which emails have been opened by recipients. This allows us to gauge the effectiveness of our marketing campaigns as well as to operate and improve the Service. You can opt-out of these emails by following the unsubscribe instructions within such marketing emails.

Do Not Track Signals

We do not currently respond to web browsers Do Not Track signals that provide a method to opt out of the collection information about visitors activities on the Atipica Website and Service, and across other websites. If we do so in the future, we will provide all relevant information in this Policy.

Use of Your Information

We will never sell your data to third parties. However, in the course of business, we may employ third parties to help us make the Atipica Services better. We may also hire third parties to operate, maintain, repair, or otherwise improve or preserve our website or its underlying files or systems.

Before using or sharing your information with non-agent third parties in ways not discussed here or previously authorized by you, we will provide you Notice and an opportunity to control the further use or disclosure of your personal information.

If you are a registered user of the Service and have supplied your email address, Atipica may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what’s going on with Atipica and our products. If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. Atipica takes all measures reasonably necessary to protect against the unauthorized access, use, alteration, or destruction of Personal Information and Potential PII.

Legal Requirements

Atipica may disclose your Personal Data in the good faith belief that such action is necessary to:
  • • To comply with a legal obligation
  • • To protect and defend the rights or property of Atipica
  • • To prevent or investigate possible wrongdoing in connection with the Service
  • • To protect the personal safety of users of the Service or the public
  • • To protect against legal liability

Right to Access, Update, or Remove Your Information

Atipica, Inc. aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.

Whenever made possible, you can update your Personal Data directly within your account settings section. If you are unable to change your Personal Data, please contact us to make the required changes.

If you wish to be informed what Personal Data we hold about you and if you want it to be removed from our systems, please contact us at [email protected]

In certain circumstances, you have the right:
  • • To access and receive a copy of the Personal Data we hold about you
  • • To rectify any Personal Data held about you that is inaccurate
  • • To request the deletion of Personal Data held about you

You have the right to data portability for the information you provide to Atipica, Inc. You can request to obtain a copy of your Personal Data in a commonly used electronic format so that you can manage and move it.

Please note that we will ask you to verify your identity before responding to such requests.

If you interact with one of our Customers and you seek to access, or correct, amend, or delete inaccurate data or no longer wants to be contacted by one of our Customers, you should direct your inquiry to the Customer because the Customer is the data controller. If the Customer requests Atipica to remove the Personal Information, we will promptly respond to their request.

Links to Other Websites

The Service contains links to websites and applications other than the Service, including websites and applications operated by affiliates and other third parties (Third Party). Please be aware that we do not determine and we are not responsible for the privacy practices or content of websites and applications operated by Third Parties. We encourage you to be aware when you leave the Service, and read the privacy statements of Third Party websites and applications linked to the Service. Atipica does not endorse and is not responsible for the practices of these Third Parties or their websites or applications. This Policy applies only to information collected by the Service.

Public Forums

The Service (including the Atipica Websites) offers publicly-accessible blogs or community forums. You should be aware that any information provided in these areas may be read, collected, and used by others who access them. To request removal of your personal information from our blog or community forum, contact us at [email protected]. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.

Customer Testimonials/Comments/Reviews

From time to time, we post customer testimonials on the Atipica Websites which may contain personal information. We obtain the customers consent to post their names along with their testimonials.

Protection of Information

Atipica is committed to ensuring the security of your personal information. We utilize appropriate precautions to protect the confidentiality and security of the personal information within the Service by employing technical, physical and organizational safeguards and carefully-developed security procedures. For example, when you enter confidential information (such as login credentials or information submitted from within the Service) we encrypt the transmission of that information using secure socket layer technology (SSL). These technologies, procedures and other measures are used in an effort to ensure that your data is safe, secure, and only available to you and to those you authorized to access your data. However, no internet, e-mail or other electronic transmission is ever fully secure or error free, so you should take care in deciding what information you send to us in this way.

Hosting and Data Transfer

We are based in the United States, but, unless we expressly agree otherwise (including through our Terms), we may host and process data, including personal information, in the United States and in other countries through Atipica and third parties that we use to operate and manage the Service. When you access or use the Service, or otherwise provide information to us, you are consenting, on behalf of you and your authorized Agents or End-Users, (and representing that you have the authority to provide such consent) to the processing and transfer of information in and to the United States and other countries which may have different privacy laws from your or their country of residence.


If you are an Atipica customer and would like to opt-out of getting marketing communications from Atipica please contact us at [email protected] or follow the unsubscribe instructions included in each marketing email. Requests to opt-out of transfers to our third-party vendors may also be submitted, but limitations on data sharing may make it difficult or impossible to provide the Service in this manner.

Data Retention

Atipica will retain personal information we process on behalf of our customers or collect directly from our customers for as long as needed to provide Service to our customers, subject to our compliance with this Policy or with other laws and regulations. We may further retain and use this personal information as necessary to comply with our legal obligations, maintain accurate accounting, financial and other operational records, resolve disputes, and enforce our agreements.

Business Transactions

Atipica may assign or transfer this Policy, and your user account and related information and data, including any personal information, to any person or entity that acquires all or substantially all of the business, stock or assets of, or is merged with Atipica.

Changes to the Privacy Policy

If we make any material changes to this Policy, we will notify you by email or by posting a prominent notice on the Atipica Websites. We encourage you to periodically review this page for the latest information on our privacy practices. Your continued use of the Service constitutes your agreement to be bound by such changes to this Policy. Your only remedy, if you do not accept the terms of this Policy, is to discontinue use of the Service.

Ethical Behaviors and Complaints

In the case of possible unethical behavior or complaints, please contact [email protected] and the issue will be handled in a confidential manner.

How to Contact Us

If you have questions about this Privacy Policy, please e-mail us at [email protected], with “PRIVACY POLICY” in the subject line, or mail us at the following address:

Atipica, Inc.
255 S B. St Suite 210
San Mateo, CA 94401